====== Policies - Access, Accounts & Projects ======

===== Applying for Access =====

**Every** user must pass the HPC Driving Test before an account will be provisioned on the facility for them. If you have not passed the HPC Driving Test you will be requested to do so before any access request is processed.

   * The HPC Driving Test is available to **all** Newcastle University IT account holders from the HPC Portal website.
   * [[https://hpc.researchcomputing.ncl.ac.uk/quiz/|Your HPC Driving Test]] (Newcastle University account holders only)

----

===== Accounts =====

**All** users must be holders of an existing Newcastle University IT account. Local accounts will **not** be provisioned.

Creation of accounts is not within the scope of the HPC service. Please see the guidance on the main IT Service website:

   * https://services.ncl.ac.uk/itservice/services/core/account-admin/

=== BEDE Accounts ===

If you apply for an account on the the [[advanced:external_facilities|BEDE Tier 2]] facility you will go through an approval process jointly operated by Durham and Newcastle University. 

Your application will only be approved if you have applied for BEDE access using your //Newcastle University// email address. If you use a //personal// email address it will __not__ be accepted.

----

===== Projects =====

**Every** user of the HPC must be a member of **at least** one project. 
add in details - who can create a project?

To create a new project the following information is required:

   * Name of the project
   * Description of the project or research activity
   * Description of the software tools, techniques or processing being undertaken within the HPC in relation to the project or research activity (make this shorter)
   * **Two** project owners:
      * A **primary** project owner
      * A **secondary** project owner (to be contacted in the event of the primary being unavailable)
   * An indication on whether HPC use has been included in the project/research costing

You can submit your HPC Project request under the 'My HPC Projects' link from the site top menu bar.

Once a project has been created, the project owners may add subsequent members using the 'My HPC Projects' area within the HPC Portal. These members may have the following roles:

   * HPC Project Manager - able to invite and manage other members of the project. Able to log in to the HPC facility.
   * HPC User - Able to log in to the HPC facility.

==== Restrictions ====

There are several restrictions on the creation of new HPC projects:

   * To request a new HPC project you **must** have passed the HPC Driving Test
   * The owners of a project **must** be permanent members of staff at Newcastle University.
   * Generic ‘group’ or ‘lab’ project groups are **not** permitted. All projects must be created for a well-defined research activity or project.
   * You **may** invite users who have **not** yet passed the HPC Driving Test, but they will **not** be allowed to access the HPC until they **have** passed.

==== Ownership Transfer ====

If the owner(s) of a project leave the University, the project must be reassigned to another, permanent member of staff. It is **not** permitted for a project to be operational without a nominated owner.

In the event of a project owner leaving, please contact the Research Software Engineering team to arrange transfer of the project.

==== Project Audit ====

Every project will be subject to a yearly audit to ensure that they are still required and are still being used for the purposes for which they were created. Registered project owners will be required to respond to these audit requests. If a satisfactory response is not returned on time, then the project will be archived.

   * Archival of projects results in the members of that project being **unable** to access the HPC facility (unless they are members of other, active projects)
   * If a project **member** has left, then the project owner will be requested to take ownership of any files or data which are present in the NOBACKUP project directory

Project owners are responsible for ensuring that the description of their project and their software tools/processes are accurate, as these will be published on the HPC portal

----

[[:policies:index|Back to Policies & Procedures]]