How Do I Manage My HPC Project?

Anyone who is a member of an HPC Project may access the HPC Project Management page for that project from their My HPC Projects area.

After you select one of your projects from the list that you either own, manage or are a member of, you will see the summary page for the project:

The summary page gives you an overview of the state of your project, indicates if it is active (live, enabled, allows login to HPC and job submission), inactive (temporarily disabled) or archived (permanently disabled), and lists any errors or warnings that need to be resolved.

Other functionality is accessed under the tabs arranged across the page:

• Project Details
• Project Membership
• Resource Utilisation
• Finance & Invoices
• Miscellaneous

What you can do in the project management page will vary upon your role in the project:

Primary project owner

• Can log in to the HPC (if has a HPC Driving Test)
• Can submit Slurm jobs against the project account code
• Edit project description/title/software
• Archive project
• Assign secondary project owner
• Assign project managers
• Assign project members
• View resource utilisation reports
• View project balance reports
• Send project invites / reminder emails

Secondary project owner

• Can log in to the HPC (if has a HPC Driving Test)
• Can submit Slurm jobs against the project account code
• Edit project description/title/software
• Archive project
• Assign project managers
• Assign project members
• View resource utilisation reports
• View project balance reports
• Send project invites / reminder emails

Project Manager

• Can log in to the HPC (if has a HPC Driving Test)
• Can submit Slurm jobs against the project account code
• Assign project members
• View resource utilisation reports
• View project balance reports
• Send project invites / reminder emails

Project Member

• Can log in to the HPC (if has a HPC Driving Test)
• Can submit Slurm jobs against the project account code
• View resource utilisation reports
• View project balance reports

Under the Project Members tab you have the following options:

• Viewing (or exporting) the current project members list
• Adding new members
• Removing current members
• Changing member roles
• Sending email invites & reminders

The main members list is sortable by clicking on a column name, can be filtered by typing partial name or username in the Search: box, and can be exported to a text CSV file using the CSV button.

Project owners and managers can add further members to a project using the Add New User search box and the New User Rights drop-down list as shown below.

The Add New User box will filter the results automatically based while you are typing a partial name (e.g. surname) or the username of a person. If multiple results are found they can be selected using the Select a user.. drop-down list:

You can search for all users who have a valid Newcastle University IT account. Once you have found the matching person, select the role you want that person to have from the New User Rights drop-down list. Then click the Add User button to save.

To remove a member of the project team, Project Owners and Project Managers can browse the list of users and click the Remove User? checkbox next to a user. Pressing the Save button will then remove that person from the project.

Note:

• Primary Project Owners can remove any other members
• Secondary Project Owners can remove Project Managers and Members
• Project Managers can only remove Members

You can alter the role a project member has by selecting the role you want them to have from the New Role drop-down on their row and then pressing the Save button:

Note:

• Primary Project Owners can grant up to one Secondary Project Owner role and any number of Project Manager and Member roles
• Secondary Project Owners can grant any number of Project Manager and Member roles
• Project Managers can only grant Member roles

If you have a large number of users in your project team and want to notify them that they have been added to your HPC Project, or that a number of them still require to take and pass the HPC Driving Test, then you can use the notification options at the bottom of the Project Members page:

Note:

• Primary Project Owners, Secondary Project Owners and Project Managers can all send invites and reminders
• Normal Members are unable to access the functionality
• Sending to Pending members will send “You need to take the HPC Driving Test in order to access…” emails all members of the team who do not yet have an HPC Driving License
• Sending to Confirmed members will send “You have been added to…” emails to all members of the team who do have an HPC Driving License

• Errors - problems which will cause your project to become inactive. You must fix errors otherwise your project will be automatically flagged as inactive. You must be a member of at least one active project to log in to the HPC, and you may only submit jobs against active HPC project account codes.
• Warnings - problems which will not cause your project to become inactive, but which you may need to investigate (for example - none of your projects members having an HPC Driving License!).

Errors are usually either data quality issues with the registration of your project, or outstanding finance issues. When you access your HPC Project management page for a particular project you may see these. For example:

In the example above a project is shown which has a description field which is considered too short.

If you have a finance issue with your project then this is likely due to exhaustion of an available balance or unpaid internal recharge invoices. If the project balance is exhausted then the project and its members will have access to paid resource partitions revoked unless an additional credit or higher funding balance is agreed. Please contact the Research Software Engineering team if this is the case.

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